Term Registration Groups

Using the Term Registration Groups page, you can define and update groups of students for registration. This option can be useful when you want to control the registration processes based on your institution's requirements.

To ensure that students do not register all at the same time, you can divide students registering for a term into groups, for example:

• Seniors register first and then freshmen and then everyone else

• Students with last names beginning A through H, I through P, and Q through Z register on certain dates,

• Veterans and active service members are assigned preferred registration

Prerequisites

You must have:

• Common - Processes - View authorization

• Academics - Processes - Define Term Registration Groups authorization

Your institution must have configured registration groups. (Select the Configuration tile > locate Academic Records > select Registration Groups.)

Access Method

Select the Processes tile > locate Academic Records > select Term Registration Groups.

Procedure to Update a Term Registration Group

1. Under Term Information, specify the following items.

   Campuses The campus or campuses to which a person or item is assigned. It is filtered to display the campuses to which you have access. In some cases, it is also used to filter a list to only those items for the campus. In some lists, you can select more than one campus or select All. In lists that display columns, if the column contains more than one campus, you cannot sort or filter on that column. End Date The end date of the registration period. This can be for Internal and Online Registration periods based on the configuration. The start and end dates for the registration periods must occur on or before the term start date. Start Date The Start Date of the registration period. This can be for Internal and Online Registration periods based on the configuration. The start and end dates for the registration periods must occur on or before the term start date.

   Term Select a term from the list of available terms. Time (End Date) The end date and time of the registration period. Time (Start Date) The start time of the registration period.

   The Term Start and End Dates are automatically populated based on the selected Term.

2. Under Registration Group Summary, change the priority for one or more of the registration groups.

   The priority of registration is determined based on the Start and End Dates entered for each group. The Priority field on this page does not affect the dates when a Registration Group is permitted to register.

3. Select a Registration Group. Anthology Student displays the associated campuses under Registration Dates.

4. Under Registration Dates, take the appropriate action.

   • If you want to use unique dates for each campus in the grid, specify the Start Date The Start Date of the registration period. This can be for Internal and Online Registration periods based on the configuration. The start and end dates for the registration periods must occur on or before the term start date. and End Date The end date of the registration period. This can be for Internal and Online Registration periods based on the configuration. The start and end dates for the registration periods must occur on or before the term start date. for the internal Registration process completed by staff members of the institution. and online Registration process completed by students using the Student Portal. registration periods for each campus.

   • If you want to use some or all the same dates for the campuses in the grid:

     1. Select the Update Dates button.

     2. On the dialog, select the Copy Type Select Copy date and time information to blank columns only if you have existing dates in the grid you want to use and use the values you specify to complete the entries in the grid. Select Copy date and time information to all columns if you want to add or replace the dates for all of the entries in the grid., Start Date The Start Date of the registration period. This can be for Internal and Online Registration periods based on the configuration. The start and end dates for the registration periods must occur on or before the term start date., and End Date The end date of the registration period. This can be for Internal and Online Registration periods based on the configuration. The start and end dates for the registration periods must occur on or before the term start date. for the internal Registration process completed by staff members of the institution. and online Registration process completed by students using the Student Portal. registration periods for each campus.

     3. Select the OK button.

   • If you need to clear all the dates and start over, you can select the Clear Dates button.
     

5. Select the Next button.

6. In Registration Group Students, select a registration group. All students who are members of the group are displayed.

7. Select the Send Notification to Students button.

8. Specify the following items, and select OK.

   Group The members of the Registration Group to whom the notification will be sent. Send only if not sent in the past x days The number of days after which the notification will be sent.

   Task Template The tasks selected from the Tasks Template that will be used to notify the students.

9. Select Next.

10. Advisement Hold Groups displays registration groups that are on hold until the required advisement is completed.

11. Select Update Groups.